Comparisons
Gym maintenance software in Spain: six criteria and seven products according to their own websites
Anyone looking for gym maintenance software finds two products mixed together: tools that track faults and inspections of machines and changing rooms, and club management software (members, fees, turnstiles, bookings) that never touches maintenance. In a gym, what breaks has a witness: the instructor who sees the treadmill stop, the cleaner who finds no hot water in the shower. Here are six criteria to choose with that in mind, seven products described with what their own websites said on 9 November 2026 and, finally, Bedel, which publishes this page and is not a CMMS.
Six criteria for a gym
Maintenance software (CMMS) keeps the machines, their inspections and the work orders. In a club, these are the questions that separate the one that gets used from the one that is paid for and never opened:
- Who sees the fault and how they report it. Instructors, reception and cleaners see it first, often between classes. If reporting means opening an app, scanning a QR code or filling in a form, check they really will on an evening shift.
- Maintenance or club management. Membership software handles fees, turnstiles and bookings; maintenance software handles faults and inspections. Some do both, most do one.
- The contractor's machines. Treadmills and bikes are often serviced by the manufacturer or an outside firm. Ask how the report reaches the outside technician and whether they must sign up.
- The hours with no maintenance staff. A club opens 6 am to 11 pm and the technician does not. Check what happens to the shower with no hot water at 7:40 and the broken locker at 21:50.
- One club or many. A chain needs to know which equipment fails at each site and which supplier is slow. Ask whether each club is separate or there is a view of all of them.
- Dated inspections. Air conditioning, legionella in showers and pool, fire protection and defibrillator, depending on the club. Which apply to you, in gym regulations.
What each one offers, according to its website
Seven products that come up in a search or present themselves for gyms, of two kinds: those that handle maintenance and those that handle club management. Each cell sums up its website on 9 November 2026; “not mentioned” means the page we read is silent on it, not that the product cannot do it.
| Product | Type | Who reports, and how | Inspections and planned maintenance | Also | |
|---|---|---|---|---|---|
| Sige21 (SigeGym) | Maintenance for gyms and sports centres | In-house staff and outside firms, from their phones | Not mentioned | Routine, planned and corrective maintenance | Presents itself as a supplier to gym chains (2019 note) |
| UTwin | Digital-twin maintenance management, also for fitness centres | Tickets that open and assign a job | Not mentioned | Planned maintenance, deadlines and reminders; predictive with sensors | Document and energy management |
| TargPatrol | Tasks and maintenance for gyms | Staff, in its mobile app, with QR, GPS or NFC check-ins | Not mentioned | Checklists and recurring jobs | Routes, shifts and payroll integration |
| Calm Owner | Maintenance and operational control for gyms | With digital checklists and QR codes per area | It presents it as not enough: «avoid relying only on WhatsApp» | Checks per room with their frequency | For independent gyms and chains with several sites |
| Fitness KPI | Maintenance module of a data platform for clubs | Digital checklists and QR codes from the phone | It presents it as the problem: «loose notes and WhatsApp messages» | Planned maintenance by usage of each machine, with AI | Retention, NPS and CRM for clubs |
| Net4Gym | Gym management | Not mentioned: its page covers members, bookings and access | Not mentioned | Not mentioned | QR access control, fees and CRM |
| GestiGym | Sports management | Not mentioned: its page covers clients, payments and bookings | Not mentioned | Not mentioned | Receipts and direct debits, stock and staff |
What each product's website said on 9 November 2026. We do not score or link to any of them.
What shows when you put them side by side
- Two of the seven are not maintenance software. Net4Gym and GestiGym handle members, fees and access; if what gets lost is faults, they do not solve it.
- The maintenance products ask whoever reports to use their app, a QR code or a checklist. None says an instructor can report by writing on WhatsApp.
- Two name WhatsApp as what to leave behind: Calm Owner and Fitness KPI.
- Dated inspections are covered by UTwin, Fitness KPI, TargPatrol and Calm Owner; Sige21 mentions planned maintenance without detail.
- None of the seven says on that page what happens to a fault at night, when no maintenance staff are in.
Bedel in a gym: the instructor's report, on the technician's phone
Bedel publishes this page and is not in the table: it is neither a CMMS nor membership software. It covers the first criterion. The people on the club's list report (reception, instructors, maintenance, cleaners), writing to the club's WhatsApp with a photo or a voice note, with nothing to install. The report reaches the phone of whoever runs that area, or of the contractor's technician, who joins as a post with their own WhatsApp. Whatever you mark as urgent rings the on-call phone at night; everything else, at the start of the shift. Whoever reported knows when it is fixed, and it goes into an Excel file with the time it was reported, taken and fixed. How it works in a club, in gym maintenance requests; in a centre with pool and courts, in sports centre maintenance requests.
What it does not do, to compare honestly:
- It is not a CMMS: it does not keep each machine's record, its hours of use or the contract of whoever services it.
- It is not membership software: no fees, turnstiles or class bookings.
- Members do not write to Bedel: the club's team reports.
- There is no view bringing together all of a chain's clubs: each club is an account, with its own number and Excel file.
- It does not connect to the products in the table: what comes out of Bedel is an Excel export.
A site's dated inspections, in the statutory inspections calendar. CMMS for any business with premises, in best CMMS, and the products sold as incident managers, in incident management software.
Frequently asked questions
Which maintenance software suits a gym?
It depends on who runs maintenance. A chain with in-house technicians and many machines gets the most from a CMMS with planned maintenance per machine. A club with a contractor for the machines and a manager who does everything needs, above all, that the instructor's report arrives and is not lost. Try the real case: a treadmill that stops on a Tuesday at seven in the evening, and who hears about it.
Is there gym maintenance software where faults are reported on WhatsApp?
According to their websites on 9 November 2026, none of the seven takes in a report someone writes on WhatsApp: the maintenance products ask for their app, a QR code or a checklist, and two present it as what to leave behind. Bedel, which publishes this page, works that way: the instructor writes to the club's WhatsApp and the report reaches the technician, with its time.
Does gym management software handle maintenance?
The two management products in the table (Net4Gym and GestiGym) do not mention maintenance on the pages we read: they handle members, fees, bookings and access. If faults are what goes wrong, you need another piece alongside, whether a CMMS or a reporting channel.
What about machines serviced by the manufacturer or a contractor?
In Bedel, the contractor's technician is just another post, with their own WhatsApp: they get the fault with the photo and some buttons, without signing up, and you see how long they take to take it and close it.
Does it work for a chain with many clubs?
Club by club: each one is a Bedel account, with its own WhatsApp number and an Excel file with the same columns. Today there is no view bringing all of a chain's clubs together; if you need that, a CMMS provides it.
Does Bedel replace a CMMS or membership software?
No. It does not keep machine records, fees, turnstiles or bookings, and today connects with no other software. It is where the club's faults come in and where their path is kept, with its times.
Comparisons
- CMMS on WhatsApp for premises and residencesWhat a CMMS is, what a team really needs from maintenance, how corrective and preventive differ, and when WhatsApp is enough and when you need dedicated software.
- Automatic incident handling on WhatsAppWhich part of an incident can be answered and moved on its own over WhatsApp, what a person still does, and how it differs from an auto-reply or a chatbot.
- WhatsApp for hotels: guest customer serviceThe four types of WhatsApp software for a hotel, what each one solves, and why guest service usually fails after the conversation: when what the guest asked for has to be fixed.
- Maintenance software for hotels in Spain, 2026Six criteria built for a hotel, ten products described with what their websites say, and where Bedel fits, which is not one of them.
- Maintenance software for restaurants, 2026Six criteria built for a kitchen, nine products described with what their websites say, and where Bedel fits, which is not one of them.
- Maintenance software for buildings in Spain, 2026Six criteria built for a building, ten products described with what their websites say, from CMMS to block management, and where Bedel fits.
- Incident management software in Spain, 2026Six criteria so you don't buy a help desk when what gets lost is faults, eight products described with their own websites, and where Bedel fits.
- Incident management app in Spain, 2026Eight incident apps described with their own websites, six criteria to choose, and the question almost nobody asks: who has to install it.
- Clinic maintenance software in Spain, 2026For clinics and clinic groups, not hospitals: six criteria, seven products described with what their websites say and where Bedel fits.
- Store maintenance software in Spain, 2026For a shop or a store network: six criteria, five products described with what their websites say and where Bedel fits.
- School maintenance software in Spain, 2026For state and private schools: six criteria, seven products described with what their websites say and where Bedel fits.
- WhatsApp at work in Spain: group or incident managerWhatsApp groups at work in Spain: what the AEPD has ruled, what the right to disconnect adds and how a group compares with an incident manager for faults on business premises.
- CMMS or Excel for maintaining business premisesWhen a spreadsheet is enough and when a CMMS is needed, how to build the preventive plan in Excel and which records the law says to keep.
- Best CMMS for businesses with premises: criteriaSix criteria built for premises, seven CMMS described with what their websites say, and where Bedel fits, which is not one of them.
Rules by sector
- Restaurants and barsThe obligations of a restaurant or a bar in Spain: what is specific to the kitchen and the checks on the premises, each with the condition that triggers it, how often it applies and its article.
- GymsA gym: no national law; qualifications, insurance and notices under each region's sports professions act, plus low voltage, Legionella, pool, RIPCI and defibrillator as premises.
- HotelsA hotel: guest register and reporting within 24 hours, regional classification, low voltage and lift as a public-assembly venue, RIPCI, Legionella, pool, kitchen and defibrillator.
- Residents' associationsThe obligations of a Spanish residents' association: upkeep, reserve fund, owners' meeting and administrator under the Horizontal Property Act, building logbook, building inspection and the checks on each communal installation.
- Shops and franchisesA shop: responsible declaration up to 750 m², opening hours, prices, franchises with no register since 2018, complaint forms, accessibility adjustments and the inspections of premises open to the public.
- OfficesThe obligations of an office in Spain: temperature and upkeep of the premises, screen work, health and safety, coordination with contractors, internal reporting channel, right to disconnect and building checks.
- SchoolsA school: minimum facilities, protocols against violence and a wellbeing coordinator, canteen and menus from April 2026, self-protection and the building inspections.
- Industrial unitsAn industrial unit: fire inspection every five years under the 2025 regulation, chemical storage (APQ), air receivers, work equipment, low voltage, cooling towers and self-protection.